How to Improve Compliance with Data Privacy Laws

Data Privacy Laws

Data privacy laws are becoming increasingly important as businesses collect and use more customer information. As an IT company, it is paramount to comply with data privacy laws to protect customer information and maintain customer trust. Data privacy and compliance support have been in high demand this year and for good reason. Let’s discuss how your business can implement best practices to improve compliance with data privacy laws.

The first step in improving compliance with data privacy laws is understanding the applicable laws. Getting familiar with data privacy laws’ legal requirements and obligations is essential, including the General Data Protection Regulation (GDPR) and The FTC Act for Consumer Security and Privacy Enforcement. Your business may need to comply with HIPAA, SOX, PCI, or other regulations. These laws must be clear for your business and team to ensure your company is always compliant without interruption, fines, or litigation. A process like our Compliance Management System will make staying up-to-date with data privacy laws, and regulations changes easier.

Once you understand the legal requirements, assessing your current data privacy practices is important. Conducting a privacy risk assessment will help identify potential risks and vulnerabilities in your data privacy practices. Our multi-layered approach will help you develop an action plan with recommendations or implementations for solutions that address gaps in your current systems and eliminate non-compliance.

Improved Credibility 

Implementing privacy policies and procedures is another critical step in improving compliance with data privacy laws. You should establish and enforce clear policies and procedures for collecting, using, and storing customer information, and making it transparent and accessible improves your credibility with customers. Your policies and procedures should also address how to handle data breaches and security incidents, including notifying customers and regulators as required by law. Your reputation is on the line, and a Compliance Management System can help you keep it intact.

Awareness and Training

Training employees on data privacy laws and best practices is strongly encouraged. Employees should be aware of their obligations under data privacy laws and understand the importance of protecting customer information. Providing regular training and updates to your team on privacy policies and procedures can help ensure that employees are knowledgeable on data privacy practices and well-informed to spot red flags.  

Access Control

In addition to internal practices, evaluating your third-party vendors and partners is fundamental. Third-party vendors may have access to customer information, and it is crucial to ensure they comply with data privacy laws. Conducting due diligence on third-party vendors and including data privacy requirements in contracts and agreements can help mitigate any potential risks. By creating control of access at a foundational level, you will have an extra layer of protection. Plus, you will want a procedure implemented to identify who needs access and who doesn’t. 

Finally, review and update your data privacy practices regularly. Data privacy laws are continually evolving, and keeping changes or new legal requirements current will save you headaches in the long run. Failing to comply with federal regulations can be an expensive risk to your entire business. Regular reviews of your data privacy practices help ensure you continuously improve and enhance your practices to meet legal requirements.

Compliance with data privacy laws is a must for any business. You can improve compliance and protect customer information by understanding legal requirements, assessing current practices, implementing policies and procedures, training employees, evaluating third-party vendors, and regularly reviewing practices. By taking these steps, your company can build customer trust and maintain a strong reputation for protecting customer privacy. 

Contact us today to learn more about how we conduct a full assessment surrounding compliance.  


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Jim Harryman

Jim is the fearless leader of the Kinetic team. He founded Kinetic more than two decades ago with one simple purpose – make technology do what it promises to do. He has spent the last 25 years doing just that. Every IT system Jim mans is fully subservient to its owner. When he isn’t reveling in new technology, he spends time with his wife Julia and their two sons who are grown, married, and both expecting babies.

CJ Jackson

Meet CJ Jackson, a technical expert with 12 years in customer service and a tech journey sparked by the Apple Store Genius Bar. Recognized for patient issue resolution, CJ excels in teaching and empowering users. As Kinetic’s Configuration Specialist for 3 months, CJ is passionate about simplifying lives through tech. Beyond work, CJ explores cuisines, enjoys concerts, and embraces RomComs. The motto: Choose what’s right over what’s easy. CJ aspires to be remembered as a happy, eager, and passionate soul, inspired by daily opportunities to make a difference. Expect tech-savviness, culinary adventures, and unwavering commitment to everything done.

Julia Harryman

Julia Harryman, our resident efficiency specialist, has a unique background that is not typical of IT. Armed with a Master’s in Education for Technology Leadership, Julia has been an integral part of our team since 2012. Fueled by a constant supply of (insert current caffeinated beverage here) , she’s is a driving force behind our streamlined operations, ensuring that our company runs seamlessly.

Richie Owen

Richie Owen is an adept IT professional known for his innovative problem-solving. With a strong background in security systems for financial institutions over the past nine years, Richie excels in resolving networking and cabling challenges. Off-duty, he’s a bass-playing musician and a dirt bike enthusiast. In his six months at Kinetic, Richie has demonstrated his expertise, further supported by almost a decade of experience in low-voltage systems. He values human connections, citing music as his perpetual motivation. Richie’s love for limeade with tea and his belief that people make life meaningful reflect his distinctive character.

Chad Thorne

Chad bought his very first Mac as a senior in high school and hasn’t looked back since. To him, pushing the limit involves figuring out just how far he can push the performance on a Mac and testing his own IT knowledge and capabilities at the same time. This Cowtown native is super handy when it comes to configuring and deploying business networks and is one of 14 people on the planet who actually knows where ALL of the wires go.